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How to respectfully decline a job offer (Sample letters included)

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What if you got the job you applied and interviewed for then realized that you are no longer interested? How do you respectfully decline?

In life, you will not be able to accept every opportunity that comes your way; that does not mean you are a failure or you are ungrateful for the opportunity. That also does not mean that you have to be disrespectful/unprofessional in your dealings with an employer, regardless of why you are unable to accept the job.

What are some reasons you could be rejecting a job offer? Consider the following:

  • Compensation
  • You are unable to work with the stipulated working hours
  • The company does not have a good reputation
  • You don’t like the work culture
  • You don’t believe the company can contribute to your growth
  • Bad communication skills
  • There is no opportunity for growth
  • High employee turnover rate

This article will include three sample job rejection letters you can use:

SAMPLE LETTER ONE

Lot 7648 Park Way Drive

Montego Bay, St. James

Jamaica

July 11, 2020

Courtanae Heslop

Hiring Manager

Online Jobs Agency

Unit 39B Fairfield Plaza

Montego Bay, St. James

Dear Ms. Heslop,

RE: VACANT POSITION – CUSTOMER SERVICE REPRESENTATIVE

I trust this email catches you in excellent health.

Thank you for accepting me for the position of customer service representative at Online Jobs Agency. Unfortunately, based on my career goals, I don’t think this will be a good fit for me.

Once again, thank you for considering me for this position and you have my best wishes in finding a more suitable candidate for the position.

Best Regards,

Mary Jane Diamonds

SAMPLE LETTER TWO

Lot 7648 Park Way Drive

Montego Bay, St. James

Jamaica

July 11, 2020

Courtanae Heslop

Hiring Manager

Online Jobs Agency

Unit 39B Fairfield Plaza

Montego Bay, St. James

Dear Ms. Heslop,

RE: VACANT POSITION – HUMAN RESOURCES MANAGER

I trust this message catches you in excellent health.

Thank you for considering me for the position of Human Resources Manager at Online Jobs Agency.

I understand that company budgets have been drastically cut due to the ongoing virus however I must respectfully decline this offer due to the compensation.

Once again, I truly appreciate you considering me for this position. You have my best wishes in finding a more suitable candidate.

Best Regards,

Mary Jane Diamonds

SAMPLE LETTER THREE

Lot 7648 Park Way Drive

Montego Bay, St. James

Jamaica

July 11, 2020

Courtanae Heslop

Hiring Manager

Online Jobs Agency

Unit 39B Fairfield Plaza

Montego Bay, St. James

Dear Ms. Heslop,

RE: VACANT POSITION – ACCOUNTS CLERK

Thank you so much for considering me for the position of an accounts clerk at Online Jobs Agency. After serious consideration with my family, I, unfortunately, have to decline this offer as I’ve accepted a job with another company.

I appreciate the time you’ve invested in reviewing my application and interviewing me. You have my best wishes in finding another candidate.

Best Regards,

Mary Jane Diamonds

Letter Tip

Even though you will not be accepting the job within an establishment, always ensure that all communication is done professionally. Meaning, greetings must be used, spell checks must be done and all grammatical errors must be fixed. Use Grammarly to assist with this.

CONCLUSION

Declining a job offer doesn’t mean you are not appreciative of the opportunity nor do you have to do it unprofessionally. There are various reasons you may need to decline the job. No matter the reason, the sample letters above can be used to deliver your message professionally.

 

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