Senior Secretary

One Agency, One Goal

Annual Salary

Job Description

Website National Land Agency

One Agency, One Goal

The National Land Agency invites applications from suitably qualified candidates to fill the following vacant positions within the Land Valuation Division:

Senior Secretary

Commissioner’s Office – 1 post

North East Region – 1 post

South East Region – 1 post

Valuation Roll – 1 post

The successful candidates will report to the Director/Commissioner of Land Valuations, Manager/Deputy Commissioner of Land Valuations, Supervisor, Valuation Roll.


Job Purpose

To provide effective and efficient secretarial assistance to the Manager.


Key Responsibilities

Types and prepares correspondence, reports and other documents

Reproduces manuscripts and briefs prepared by the Manager

Takes dictation and reproduces notes into a final product

Establishes and maintains an effective records management system that allows for security, easy access and retrieval of information/documents

Processes incoming and outgoing correspondence and ensures that all matters are routed to the Manager or other relevant persons for attention

Establishes and maintains effective liaisons with the Manager and other personnel internally and externally in order to facilitate the smooth flow of communication

Arranges meetings on behalf of the Manager

Attends meetings and prepares minutes

Schedules routine and special appointments for the Manager

Monitors stationery and other miscellaneous items used in the Branch

Other Responsibilities

Performs other related duties assigned from time to time by the Manager


Required Competencies/Skills

The post-holder should be able to demonstrate:

High level of confidentiality

Excellent interpersonal skills

Excellent oral and written communication skills

Sound time management skills

Sound work ethics

Ability to work on own initiative and under pressure

Typing/word processing speed of at least 50 words per minute

Excellent shorthand/note-making skills

Excellent computer skills i.e. proficiency in the use of MS Office applications including MS Word and MS Excel


Minimum Required Qualifications and Experience

A Certificate in Administrative Management – Level 2

Four (4) CXC/GCE O’ Level subjects including English Language

Graduate of a recognized Secretarial Institution

Three (3) years related working experience