Jamaica Job Company

Executive Secretary 1 (OPS/SS 4)

Annual Salary
$1,326,799.00

Job Description

  • Full Time
  • Anywhere

The Office of the Cabinet invites applications from suitably qualified individuals to be assigned to the post of:

Executive Secretary 1 (OPS/SS 4) – (Not Vacant) – Modernisation Programme Implementation Unit

 

Job Purpose

The Executive Secretary provides a wide range of administrative and other support services to the Senior Director and to allocated Project Teams and is expected to ensure that administrative systems work efficiently and effectively in support of their Team delivering on commitments. The Executive Secretary compile reports; manages calendars; arranges meetings, interviews, and workshops; manages correspondence and maintains a Records and Information Management (RIM) System as part of the responsibility for general Records Management. The incumbent will support the Senior Director and Project Team Members by conducting basic research and collating data in support of the work of the Team.

 

Required Knowledge, Skills and Competencies

Excellent oral and written communication skills

Customer and Quality Focus

Ability to work in a team

Ability to work on own initiative

Results oriented

Good interpersonal skills

Integrity and confidentiality

Good problem-solving, decision-making, planning and organizing skills

Adaptability and social skills

Technical credibility

Use and application of Information Technology

Proficient in the use of Microsoft Office Suite (Word, PowerPoint, Excel, Teams and Outlook {365})

Knowledge of Government policies and procedures

Knowledge of Office practices and procedures

 

Minimum Required Qualification and Experience

CXC or GCE ‘O’ Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus five (5) years’ general office experience;

OR

Graduation from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus five (5) years’ general office experience;

OR

Successful completion of the Certified Professional Secretary course; proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE O’Level; training in the use of a variety of software applications and five (5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.

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