Personal Executive Assistant

Firm Luxury media is mass media and multinational digital media conglomerate.

Annual Salary

Job Description

  • Full Time
  • Kingston
  • This position has been filled

Firm Luxury Media

Firm Luxury media is mass media and multinational digital media conglomerate.

Job Overview

Personal Executive Assistant, Firm Luxury Media

Reports to the Chief Executive Officer (CEO)


Main Responsibilities Include:

  • Direct support to the CEO
    • Create efficiencies as a first point of contact – screening phone calls and emails to prioritize correspondence, responding on behalf of the CEO when deemed necessary or escalating when required
    • Coordinate calendar with scheduled meetings, events and activities
    • Keep focus on important objectives and deadlines
    • Track performance, focus and execution for maintaining goals/targets
    • Book and arrange travel/transport itineraries
    • Collating and processing expenses reports
    • Provide weekly business reports
  • Manage day-to-day office operations and general administrative duties
  • Collaborate with staff, managing files and reporting to the CEO
  • Organize and oversee company meetings, events and activities
  • Assist with appointments and preparation of documents/files
  • Monitor inventory of office supplies
  • Facilitate incoming and outgoing telephone calls
  • Available for other related duties as needed


Requirements and Key Skills:

  • 2-3 years’ experience in a similar position
  • Proven ability to provide exceptional, proactive support with minimal direction while maintaining confidentiality
  • Organized and detailed oriented
  • Ability to multitask, prioritize effectively and efficiently
  • Excellent oral and written communication, customer service and interpersonal skills
  • Experienced using Google Services and the ability to learn company specific software
  • Knowledge of Microsoft Office Suite – Word, Excel, PowerPoint, Access (Database Management Systems or other related software)
  • Flexibility, adaptability and transparency
  • Show initiatives with confidence and assertiveness
  • Possess and display a positive disposition


Bonus: Have prior knowledge of Digital media, marketing and online advertising.


This job requires flexibility to work overtime, on weekends and prompt unexpected calls if needed.


Location: Liguanea, Kingston 16 Fourteen Pro Suites