Overview

Job Overview

Personal Executive Assistant, Firm Luxury Media

Reports to the Chief Executive Officer (CEO)

 

Main Responsibilities Include:

  • Direct support to the CEO
    • Create efficiencies as a first point of contact – screening phone calls and emails to prioritize correspondence, responding on behalf of the CEO when deemed necessary or escalating when required
    • Coordinate calendar with scheduled meetings, events and activities
    • Keep focus on important objectives and deadlines
    • Track performance, focus and execution for maintaining goals/targets
    • Book and arrange travel/transport itineraries
    • Collating and processing expenses reports
    • Provide weekly business reports
  • Manage day-to-day office operations and general administrative duties
  • Collaborate with staff, managing files and reporting to the CEO
  • Organize and oversee company meetings, events and activities
  • Assist with appointments and preparation of documents/files
  • Monitor inventory of office supplies
  • Facilitate incoming and outgoing telephone calls
  • Available for other related duties as needed

 

Requirements and Key Skills:

  • 2-3 years’ experience in a similar position
  • Proven ability to provide exceptional, proactive support with minimal direction while maintaining confidentiality
  • Organized and detailed oriented
  • Ability to multitask, prioritize effectively and efficiently
  • Excellent oral and written communication, customer service and interpersonal skills
  • Experienced using Google Services and the ability to learn company specific software
  • Knowledge of Microsoft Office Suite – Word, Excel, PowerPoint, Access (Database Management Systems or other related software)
  • Flexibility, adaptability and transparency
  • Show initiatives with confidence and assertiveness
  • Possess and display a positive disposition

 

Bonus: Have prior knowledge of Digital media, marketing and online advertising.

 

This job requires flexibility to work overtime, on weekends and prompt unexpected calls if needed.

 

Location: Liguanea, Kingston 16 Fourteen Pro Suites

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About Firm Luxury Media

Firm Luxury media is mass media and multinational digital media conglomerate.