Accounting Technician 1(FMG/AT 1)

Job Description

Job Purpose

Under the general supervision of the Accounting Technician 3, the Accounting Technician 1 is
responsible for the accounts payables portfolio of the Unit by ensuring the validity, accuracy and
authenticity of all bills, claims, invoices submitted and authorized for payment, are processed. The
position is also responsible for the timely and accurate preparation of Bank Reconciliation and that the
above tasks are executed in accordance with the FAA Act, FAA Instructions, Government Accounting
Policies and Procedures and the Staff Orders.

 

Key Responsibilities

Accounts Payables:

Ensures that systems and procedures are adhered to for the accurate and timely capture and
payment of accounts payables;
Records all incoming invoices and bills on a daily basis; examines and checks their correctness
and validity noting credit periods and due dates;
Processes bills for payment in keeping with the established time frame; inputs /uploads
information on the FINMAN computerized accounting system and submits for checking and
authorization;
Prints cheques from FINMAN and ensures that they are signed by the appropriate officer(s);
Records all cheques in the cheque disbursement book and prepares them for dispatch
accordingly;
Reconciles suppliers’ statements and places on appropriate files;
Operates an efficient Petty Cash system which involves:
– The disbursement of sums against legitimate Petty Cash request
– Updating /balancing accounts on a daily basis
– Maintaining the Petty Cash Register
– Filing Petty cash vouchers
– Reimbursement of Petty Cash float
Assists in the collation of financial data and in the preparation of ad hoc reports for external
Agencies;
Ensures that the Statutory and Recurrent Cheque registers are maintained;
Enters Warrant, Transfers and Journal for the Statutory and Recurrent activities in
FINMAN;
Prepares on a weekly basis, Cash Book Report and submits to the Director of Finance;
Prepares monthly outstanding payables Aged Report;

Prepares the monthly salary Bank Reconciliation Report;
Maintains the outstanding Payables Commitment Register.

Administrative:

Files incoming invoices;
Ensures that payment vouchers and supporting documents are stamped “paid” and cheque
numbers and payment dates are written on payment vouchers, supporting invoices and other
documentation;
Files completed payment voucher documents according to activity and reporting period;
Provides inputs for Annual Budget and Work Plan;
Participates in the development of Operational systems and the preparation of a Desk Manual;
Performs any other duties in keeping with job function that may be assigned from time to time.
Required Knowledge, Skills and Competencies
Good interpersonal skills
Ability to maintain a high degree of tact, confidentiality and integrity
Excellent oral and written communication skills
Excellent time management skills
Excellent analytical and problem solving skills
Ability to prioritize and organize work
Computer literacy with knowledge of MS Office Suite (Excel and MS Word) and FINMAN
accounting system

Minimum Required Qualification and Experience

AAT Level 1 or;
ACCA-CAT Level 1 or;
Certificate in Public Administration or Management Studies, UWI or;
Diploma in Business Administration from a Community College or;
Certificate in Accounting from a recognized University or;
Certificate in Government Accounting, i.e. Level 1, Modules 1-5 or;
Completion of first year in Bachelor of Science Degree in Accounting/Management Studies or
BBA at a recognized University or;
Completion of first year of Associate of Science Degree in Accounting, MIND.
At least two (2) years’ experience in the Accounting field.